The CARES Act and your business

FFCRA. CARES. PPP. There are a lot of acronyms floating around since the federal government passed several emergency stimulus packages to rescue the coronavirus-battered economy. The good news is that there’s a significant amount of aid available to both small businesses and their employees. The bad news is that figuring out how it works can be confusing. We’re here to help break it down.

The CARES Act: A lifeline for SMBs

The CARES Act, which President Trump signed into law on March 27, allocates $360 billion in loans and grants for small businesses as well as nonprofits that meet the size requirements. There are two main programs businesses can tap for financial support during the pandemic: The Paycheck Protection Program (PPP) and the Economic Injury Disaster Loan Program (EIDL). The CARES Act also contains some nifty tax credits we cover in more detail below.

As Vox points out in their excellent guide to the new law, “It’s worth noting that organizations can receive both loans and that an EIDL loan can also be refinanced into a PPP loan.” In other words, organizations can apply for both — and should act fast since both programs are distributing funds on a first come, first serve basis.

EIDL: Emergency cash fast

$10 billion of the CARES Act stimulus is allocated for the Economic Injury Disaster Loan Program (EIDL), an existing SBA program.

Vox explains: “This money will go toward two things: It sets up a grant program that would provide a $10,000 emergency ‘advance’ that businesses won’t have to pay back, and it funds low-interest loans organizations can use to cover operating expenses, though they will have to repay these funds. The loan amount that organizations can request will be based on the amount of ‘economic injury’ that they have sustained because of the coronavirus.”

Companies located in states that have been declared a State of Emergency (most have) are eligible for Economic Disaster Relief Loans of up to $2 million.

Businesses that need cash immediately should pursue the EIDL $10,000 grants. Once a business is approved, they will be able to receive funds within three days according to the SBA.

Who’s eligible? Businessesare required to have been operational on January 31, 2020, and to prove they’ve sustained economic injury. They include:

  • Any business with 500 or fewer employees
  • Any private nonprofit that has 500 or fewer employees — or otherwise meets the SBA’s size requirements
  • Sole proprietorships and independent contractors
  • Tribal businesses, cooperatives, and employee-owned businesses

How do I apply? EIDL is administered directly by the SBA. You apply on their website here.

PPP: More money, more uncertainty

Around $349 billion of the CARES Act is dedicated to establishing the Paycheck Protection Program (PPP), which provides businesses the loans they need to cover eight weeks of payroll, along with some utility and rent costs.

If businesses keep employees on payroll or rehire them by June 30 after they’ve been laid off, these loans could be fully forgiven. Businesses are able to request 2.5 times their average monthly payroll costs for this loan.

It’s worth nothing that there’s a lot of confusion around the PPP because it’s an entirely new program the SBA is trying to get off the ground. Banks were due to start accepting applications today (April 3), but many have said they’re not ready due to a lack of guidance and clear requirements from the Small Business Administration and Treasury Department. We expect that most national banks will release their application processes in the coming week.

Who’s eligible? Businesses are required to have been operational on February 15, 2020, and to demonstrate that the economic fallout from the coronavirus has hurt them. They include:

  • Any business with 500 or fewer employees
  • Any 501(c)3 nonprofit that has 500 or fewer employees, or otherwise meets the SBA’s size requirements
  • Restaurant, hotel, or other business that’s categorized under “Accommodation or Food Services” that has 500 or fewer employees at each of its independent locations
  • Tribal businesses and 501(c)9 veterans organizations
  • Independently owned franchises
  • Self-employed workers, independent contractors, gig workers, and sole proprietors

One of the big questions looming over the program is whether venture capital-backed companies are eligible. Yesterday Congressional leadership indicated that the so-called affiliation rule will be waived for any company with less than 500 employees that doesn’t have a controlling outside shareholder, thus making most VC-backed startups eligible for PPP loans.

The National Venture Capital Association (NVCA) has been tracking this issue closely, and plans to post additional guidance when available.

How do I apply? Organizations should contact their bank or participating Section 7(a) lender directly to learn about their application process for PPP. While most national banks will issue their own version of the loan application online, the Treasury Department posted a sample application that will give you a good overview of what to expect.

For information on how run a report in Rippling to help calculate your average monthly payroll cost for your Paycheck Protection Program (PPP) loan please click here.

Social Security Deferment

As Kruze Consulting notes in their guide for startups, even companies that receive a SBA loan as part of the CARES Act (e.g. PPP loan or EIDL loan) will be able to immediately defer 100% of their employer Social Security taxes for the remainder of 2020. However, upon receiving notice that the loan will be forgiven, companies will no longer be able to take advantage of the Social Security Deferment associated with the CARES Act.

Normally, companies pay a payroll tax for social security equal to 6.2% of all employee compensation up to $137,700 per employee. Under this plan, those taxes for the remainder of 2020 will be eligible for deferral – with 50% due in December 2021 and 50% due in December 2022.

To setup the Social Security Deferment within Rippling: 

  1. Click into the Payroll app
  2. Click on Settings
  3. Click on the COVID-19 Features tab:
  4. Click Set up now on the Social Security Deferment section:
  5. Select whether the company is eligible and would like to claim the Social Security Deferment
  6. Click Save

The Social Security Deferment will begin to apply automatically to each payroll through the end of 2020.

If at any point you receive notice that your PPP loan will be forgiven please contact our support team at support@rippling.com to assist you in disabling the social security tax deferment. 

Employee Retention Credit

Businesses and nonprofits that do not receive an SBA loan will also be eligible for tax credits. Specifically, companies that have had revenues decline by 50% or more due to COVID-19 will be eligible for significant payroll tax credits that can be applied immediately to your payroll runs.

To setup the Employee Retention Credit within Rippling: 

  1. Click into the Payroll app
  2. Click on Settings
  3. Click on the COVID-19 Features tab:
  4. Click Set up now on the Employee Retention Credit section:
  5. Select whether the company is eligible and would like to claim the Employee Retention Credit
  6. Select which quarter the Employee Retention Credit should first apply:
  7. Specify whether your average employee count in 2019 was more or less than 100 employees
  8. Click Save

Note: If you select that your average employee count was over 100 employees in 2019, a new PTO policy will automatically be created under the PTO app to record the hours that the employee is not providing services due to COVID-19 related reasons: